July 25, 2013

This tutorial explains how to extract email addresses from emails stored in Microsoft Office Outlook, Outlook Express and Thunderbird, using Email Address Collector. Also see the video tutorial: extract email addresses from emails.

Step 1: Select the email client

In order to extract email addresses from emails, you firstly have to select the email client from which to extract from. Email Address Collector supports all Windows versions of the following email clients: Office Outlook, Outlook Express, Thunderbird and Eudora.

All available (installed) email clients are listed on the left – bottom panel of Email Address Collector. Click on the email client name to open its folders structure:

Step 2: Extract email addresses from email folders or contacts

You can now select to extract email addresses from email folders, Contacts folders or from all mailbox folders. For example, if you want to extract email addresses from your Outlook Inbox folder, simply select the Inbox folder in the top left panel:

When you are done selecting the email folders to extract from, right click over one of the selected email folders and choose how would you like to extract email addresses:
– extract only from this folder (it will extract email addresses only from the selected folder – all the other ones will be ignored even if they are selected);
– extract from this folder and all subfolders (it will extract email addresses from emails stored in the selected email folder AND from all its subfolders – recursive);
– extract from all checked folders (it will extract email addresses from emails stored in all selected / checked email folders).

Step 3: Extract email addresses from email fields

After you choose how to scan the email folder(s), Email Address Collector will prompt you with extraction filtering options: you can choose to extract all email addresses that it can find in the selected folder(s) or you can choose to filter email addresses based on several options that are grouped in two filters sections:

Email Address Filters

– domain restriction (you can choose to exclude or extract only email addresses that belong to certain domains: for example, you can extract only email addresses that belong to gmail.com);
– keywords restriction (you can choose to exclude or include only email addresses that match certain keywords: for example, you can extract only email addresses that contain the word “John” in their email address name);
– suspicious emails restriction (pre-filled – you can choose to ignore email addresses that include keywords that usually belong to spam or robot-like addresses: for example, you can choose to ignore email addresses that contain the word “postmaster”).

Email Content Filters

– extract email addresses only from the TO, FROM, CC, BCC, Subject or Body email fields;
– extract only email addresses contained in emails received during a specified date range;
– extract email addresses only from emails with multiple recipients;
– extract email addresses from emails received only through a specified account;
– extract email addresses from emails received only from a specified sender;
– extract email addresses from emails containing certain keywords in their body content;
– extract email addresses from emails containing certain keywords in their subject line.

Video tutorial: extract email addresses using Email Address Collector v6

Tags: Email Address Collector, extract email addresses, tutorial