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Outlook Apps For Your Email Productivity > Tips & Tricks for Outlook > Outlook Tutorials > How to create an Outlook template for emails

How to create an Outlook template for emails

June 25, 2013

Updated: March 26, 2020

In this article we will explain how to create and insert an Outlook template (an email theme for Outlook). Once you do it, you can automatically apply your template / theme to all Outlook emails that you’re composing. The below instructions describe the required steps to create & use the email template file on Outlook 2013, but similar email template building steps apply to earlier Outlook versions, too.

First of all, you need to create the Outlook template in HTML. You can do so by using the Outlook email editor (simply create a new message, design its content and make sure its format is set to HTML) or by using any other HTML editor. If you are designing the Outlook template using an external HTML editor, please make sure that all images are linked using absolute URLs. Here is a complete tutorial to create and insert HTML files to Outlook emails.

Assuming you already designed your email template and you are viewing it as an Outlook email, you have to follow these steps:

1. From the Outlook menu, click on File -> Save As: select to save the email as a HTML file and choose to save it to your Microsoft Stationery folder. On Windows Vista/7/8, the folder is %appdata%\microsoft\stationery (just paste it to your folder path area and hit Enter). Alternatively, you can just copy & paste the HTML template file to the same folder path (if you didn’t design the template using Outlook);
save HTML email

2. if you want to set this template as your default Outlook email theme, go to your Outlook Options menu -> Mail -> look for the “Stationery and Fonts” button: click on it, then select the template that you saved above and click OK to set it as the default email theme.
Select the new Outlook theme

3. you can now create a new Outlook email and you will see that Outlook will automatically apply your Outlook email template for all emails you are composing.

That’s it 🙂

By the way, if you are looking to insert text templates to your Outlook emails, there is always Bells & Whistles for Outlook which can easily do the job for you.

Download Bells & Whistles for Outlook
Tags: email template, HTML email, HTML template, Outlook, Outlook theme
this entry has 7 Comments/ in Outlook Tutorials /
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Comments

7 Responses to How to create an Outlook template for emails

  1. JB says:
    September 26, 2015 at 2:50 am

    Why is “save as” not available in Microsoft 365?? This all seems so easy, but I can’t get past that basic problem. It’s greyed out.

    Log in to Reply
  2. Ron Davis says:
    October 8, 2013 at 8:05 pm

    I keep getting a message that “Access to this form template file is blocked.” But when I follow the instructions I still don’t see the .oft file listed. Any suggestions?

    Log in to Reply
  3. Outlook rule: "reply using a specific template" says:
    October 7, 2013 at 6:31 am

    […] A reply template is basically a regular Outlook OFT template. To make such a template, simply start a new email, add a subject and some auto reply text, then go to the File menu -> Save As -> choose to save the email as an Outlook template (.oft). If you want to make a more complex template using HTML code, please see this article on Outlook templates for emails. […]

    Log in to Reply
  4. How to insert clean HTML source code to Outlook emails says:
    September 4, 2013 at 5:38 pm

    […] have two solutions: 1. save your HTML file as an Outlook OFT email template (see this tutorial on how to create an Outlook template); 2. use a macro script to load the HTML code directly to an Outlook […]

    Log in to Reply
  5. How to add a hyperlink to an image in Outlook 2013 says:
    September 1, 2013 at 4:37 pm

    […] an alternative, if you use a HTML template for your Outlook emails, you can define the hyperlink using regular HTML code (a […]

    Log in to Reply
  6. Why & how to add ALT text to images in Outlook emails says:
    July 28, 2013 at 7:57 am

    […] Here is a tutorial explaining how to create and add HTML templates to Outlook. […]

    Log in to Reply
  7. Tutorial: create fabulous HTML emails using Photoshop & Outlook says:
    July 10, 2013 at 4:43 pm

    […] you can import the HTML file to Outlook. The easiest method would be to import the HTML email as an Outlook email template. If your slices were done right, the HTML email will render just fine with all major email client, […]

    Log in to Reply

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