Updated: April 2, 2020

This article describes how to extract email addresses from Outlook emails, Contacts or distribution lists and how to export them to various formats using Email Address Collector.

Email Address Collector is a fully fledged email address extraction software designed to extract email addresses from the most popular email client programs, such as Microsoft Outlook, Outlook Express or Thunderbird. You can apply extraction filters so only certain emails get extracted and you can save the extraction results as Outlook Contacts, Outlook distribution lists or simply as a plain CSV file.

You can download Email Address Collector from here.

Extract email addresses from Outlook email folders

In order to extract email addresses from Outlook folders, all you have to do is to start Email Address Collector and select Microsoft Outlook on the left-bottom panel: you will see your Outlook email folders displayed on the left panel. To start extracting email addresses from your mail folders, simply select the desired Outlook folder and right click on it to bring up the email address extraction menu:

Extract Email Addresses from Outlook folders

Extract email addresses from Outlook Contacts

You can extract email addresses from Outlook Contacts in a similar way as described above. But, instead of selecting Microsoft Outlook in the left-bottom panel, you have to select the Contacts menu option. Email Address Collector will display all your Contacts folders in the left panel and you can select from which Contacts folder to extract email addresses from.

Along with with Outlook Contacts folders, the program also displays your Outlook distribution lists, so you can extract email addresses from your distribution lists, too.

Email Extractor

How to filter extracted email addresses

Once you click on the “extract email addresses” button, Email Address Collector lets you choose to extract all email addresses from the selected Outlook mail folders or filter the extraction process. You can choose to extract email addresses only from emails received / sent during a certain period of time, emails that contain specified keywords in their subject line or email body content, emails received through a specified account and so on. You can also choose to extract email addresses found only in certain email fields: in the TO, CC or email body. Obviously, duplicates are automatically eliminated.

Once the extraction job is finished, Email Address Collector will display the results in the middle panel. You can then export the email addresses to your preferred destination: Outlook Contacts, distribution lists or CSV files.

You can download Email Address Collector from here. It can extract email addresses starting from Outlook 2000 up to Outlook 2019 (both x32 and x64 versions).

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